Timing During Meetings

A very important aspect that plays a key role in the success of a meeting/discussion is the timing not only during the meeting, but the timing of the whole process. When looking at the objective of holding the meeting, it is very important to set out a certain amount of time that you don't want the meeting to exceed. There are a lot of meetings which have a very small objective that wants to be cover, this usually results in a very brief meeting that is used to inform individuals in a short amount of time. This is very commonly seen in sports teams at a high school. For example the coach could hold a meeting for the boys baseball team only pertaining to the fact that the players have to come into school early the next morning. If this meeting were to be stretched out to be about half an hour to an hour (which is no longer a brief meeting) the individual that organized the meeting will end up wasting time, and not having enough to talk about to fill up the time of the meeting.

But having that said, also the timing of the information being giving out is very important! It is key for the individual organizing the meeting to plan out time that they will go over certain sections of their discussion. This will result in the time needed to give out all of the information being used efficiently and effectively.

In this picture the individual presenting has lost their audience potentially because of a bad use of body language (Staring at the PowerPoint).